
ANNUAL REPORT 2023 - 79
AMSC ASA
documentation relating to the items on
the agenda, including the recommenda-
tions from the nomination committee,
are made available on the Company’s
website no later than 21 days prior to the
general meeting.
The notice materials include a thor-
ough explanation of all procedures for
registration, voting and attendance. In
addition, information on how to propose
a resolution to the items on the agenda
at the annual shareholders’ meeting will
be included in the notice. If a general
meeting is held as a physical meeting,
the shareholders will also be given the
opportunity to participate virtually unless
the board of directors finds there is
sufficient cause for it to refuse to allow
this. The proxy form includes instruc-
tions for representation at the meeting
through a proxy or by virtual participation
and allows shareholders to nominate a
person who will be available to vote on
behalf of the shareholders. In addition,
to the extent possible, the proxy form
includes separate voting instructions to
be given for each matter to be considered
by the meeting. Pursuant to clause 8 of
the Company’s articles of association, the
shareholders may also vote electronically
in advance of the general meeting.
Pursuant to the Company’s articles of
association, the Chair of the Board or an
individual appointed by the Chair of the
Board will chair shareholder’s meetings.
Thus, the articles of association of the
Company deviates from the Code of
Practice in this respect. Having the Chair
of the Board or a person appointed by her
chairing the general meetings simplifies
the preparations for the general meet-
ings significantly. Board members and
the chair of the nomination committee
are required to attend general meetings.
The auditor shall attend shareholders’
meetings when items to be considered
are of such a nature that the auditor’s
attendance is regarded as essential.
The shareholders are invited to vote on
the composition of the Board proposed
by the nomination committee as a group,
and not on each board member sepa-
rately. Hence, the Company deviates from
the Code of Practice in this regard as it
is important to the Company that the
Board works in the best possible manner
as a team, and that the background and
competence of the board members com-
plement each other.
Minutes of general meetings are pub-
lished as soon as practically possible
via the Oslo Stock Exchange publication
service www.newsweb.no (ticker: AMSC)
and on the Company’s website www.
amscasa.com.
NOMINATION COMMITTEE
AMSC has a nomination committee, as
set forth in its articles of association.
Pursuant to the articles of association,
the nomination committee is to comprise
no fewer than two members. Each mem-
ber is normally elected for a two-year pe-
riod. The composition of the nomination
committee reflects the interests of the
shareholders, and its members are inde-
pendent from the Board and executive
management. The members and Chair of
the nomination committee are elected by
AMSC’s annual shareholders’ meeting,
which also approves the remuneration
payable to committee members.
Pursuant to AMSC’s articles of association,
the nomination committee recommends
candidates for members of the Board. The
nomination committee also makes recom-
mendations as to remuneration of Board
members and members of the nomination
committee. The current members of the
nomination committee, as elected by the
general meeting, are Charlotte Håkonsen
(chair) and Ingebret G. Hisdal, with Hilde K.
Ramsdal as a deputy member.
The general meeting of the Company has
adopted guidelines for the nomination
committee. According to these guidelines,
the nomination committee shall empha-
size that candidates for the Board have
the necessary experience, competence
and capacity to perform their duties in
a satisfactory manner. Furthermore, at-
tention should be paid to ensure that the
Board can function effectively as a colle-
giate body. A reasonable representation
with regard to gender and background
should also be emphasized, and the
nomination committee should present its
nomination of Directors to the Board, and
also justify its nominations. The guide-
lines for the nomination committee are
available on the Company’s website.
The Chair of the nomination committee
has the overall responsibility for the work
of the committee. In the exercise of its
duties, the nomination committee may
contact, amongst others, shareholders,
the Board, management and external ad-
visors. The nomination committee shall
also ensure that its recommendations
are endorsed by the largest sharehold-
ers. The Company will provide their
shareholders with information on how
to submit proposals to the nomination
committee for candidates for election to
the Board on the Company’s website.
BOARD OF DIRECTORS: COMPOSITION
AND INDEPENDENCE
Pursuant to the Company’s articles of
association and corporate governance
policy, the Board comprises between
three and nine members, which are
elected for a period of two years. Further,
up to three shareholder-elected deputy
board members may be elected annually.
The Chair of the Board is elected by the
general meeting. The Board may elect a
Deputy Board Chair.
The majority of the shareholder-elected
Board members are to be independent of
the Company’s executive management,
its significant business associates and its
significant shareholders. Representatives
CORPORATE
GOVERNANCE