
ANNUAL REPORT 2021 - 74
AMERICAN SHIPPING COMPANY
attention should be paid to ensure that
the Board can function effectively as
a collegiate body. A reasonable repre-
sentation with regard to gender and
background should also be emphasized,
and the nomination committee should
present its nomination of Directors to the
Board, and also justify its nominations.
The guidelines for the nomination com-
mittee are available on the Company’s
website.
The Chair of the nomination committee
has the overall responsibility for the work
of the committee. In the exercise of its
duties, the nomination committee may
contact, amongst others, shareholders,
the Board, management and external ad-
visors. The nomination committee shall
also ensure that its recommendations
are endorsed by the largest sharehold-
ers. The Company will provide their
shareholders with information on how
to submit proposals to the nomination
committee for candidates for election to
the Board on the Company’s website.
BOARD OF DIRECTORS: COMPOSITION
AND INDEPENDENCE
Pursuant to the Company’s articles of
association and corporate governance
policy, the Board comprises between
three and nine members, which are
elected for a period of two years. Further,
up to three shareholder-elected deputy
board members may be elected annually.
The Chair of the Board is elected by the
general meeting. The Board may elect a
Deputy Board Chair.
The majority of the shareholder-elected
Board members are to be independent of
the Company’s executive management,
its significant business associates and its
significant shareholders. Representatives
of American Shipping Company’s exec-
utive management shall not be board
members. The current composition of
the Board is presented on page 12 of this
annual report, which also includes the
board members’ expertise, capabilities
and independence. The current members
of the Board are Annette Malm Justad
((Chair) Peter Knudsen and Kristian
Røkke. Two of the three members of the
Board are independent of the Company’s
significant shareholders and significant
business associates. The Company
encourages the board members to
invest in the Company shares, and the
shareholdings of the board members are
presented in Note 17 to the consolidated
accounts.
The board members represent a com-
bination of expertise, capabilities, and
experience from various finance, industry,
and non-governmental organizations.
Based on the current board members’
experience and expertise, the Board func-
tions effectively as a collegiate body.
Two of the three shareholder-elected
Board members is up for election in
2022.
THE WORK OF
THE BOARD OF DIRECTORS
The Board has adopted informal guide-
lines that regulate areas of responsibility,
tasks, and division of roles of the Board,
Chair and CEO. These instructions feature
rules governing Board schedules, rules
for notice and chairing of Board meetings,
decision-making rules, the CEO’s duty
and right to disclose information to the
Board, professional secrecy, impartiality,
and other issues. In general, four ordi-
nary board meetings are convened each
year, with one meeting held every quar-
ter. These instructions also state how
the board of directors and the CEO shall
handle agreements with related parties,
including whether an independent valu-
ation is considered necessary. The trans-
action of agreements with related parties
should be carried out in a manner that
ensures sufficient clarity with regard to
the balance of the agreement. The board
should also present any such agreements
in the annual report. See information on
transactions with related parties in Note
18 to the consolidated accounts.
To ensure a more independent consid-
eration of matters of a material nature
in which the Chair is, or has been, person-
ally involved, the Board’s consideration of
such matters should be chaired by anoth-
er member of the Board. The Board itself
assesses the need to elect a deputy chair.
The Norwegian Public Limited Liability
Companies Act requires that companies
listed on a regulated market shall have
an audit committee. Due to the small
size of the Company’s Board, the entire
Board acts as the audit committee, thus
the Company deviates from The Code of
Practice in this respect. The majority of
the members of the audit committee are
independent of the Company’s opera-
tions.
With the exception of the audit com-
mittee, the Board has not deemed it
necessary to establish other board
committees at this time. The Board has
considered appointing a remuneration
committee in order to help ensure
thorough and independent preparation
of matters relating to compensation paid
to executive personnel. However, due to
the small size of the Board and since no
members of the executive personnel are
also members of the Board, the Board
does not deem it necessary to appoint a
remuneration committee at this time. If
the Board decides to appoint a remuner-
ation committee, the membership of the
committee shall be restricted to mem-
bers of the Board who are independent of
the Company’s executive personnel.
American Shipping Company has pre-
pared guidelines designed to ensure that
members of the Board and executive
management notify the Board of any
direct or indirect stake they may have in
agreements entered into by the Group.
CORPORATE
GOVERNANCE