I was unable to obtain sufficient appropriate audit evidence that
some of the contracts and quotations were awarded to suppliers
based on preference points that were allocated and calculated in
accordance with the requirements of the PPPFA and Preferential
Procurement regulation. Similar non-compliance was also reported
in the prior year.
Some of the contracts and quotations were awarded to bidders
that did not score the highest points in the evaluation process, as
required by section 2(1)(f) of PPPFA and section 11 of PPR 2017.
Similar non-compliance was also reported in the prior year.
I was unable to obtain sufficient appropriate audit evidence that
some of the contracts and quotations were awarded to bidders
based on points given for criteria that were stipulated in the
original invitation for bidding and quotations, as required by the
2017 Preferential Procurement Regulation 5(1) and (3).
Some of the tenders that failed to achieve the minimum
qualifying score for functionality criteria were not disqualified as
unacceptable in accordance with 2017 Preferential Procurement
Regulation 5(6).
Some of the tenders that achieved the minimum qualifying score
for functionality criteria were not evaluated further in accordance
with 2017 PPR 5(7).
I was unable to obtain sufficient appropriate audit evidence that
some of the contracts and quotations were awarded to bidders
based on pre-qualification criteria that were stipulated in the
original invitation for bidding and quotations, in contravention of
the 2017 Preferential Procurement Regulation 4(1) and 4(2).
I was unable to obtain sufficient appropriate audit evidence that
some of the tender requirements for contracts above R30 million
included included a condition for mandatory subcontracting to
advance designated groups, as required by the 2017 Preferential
Procurement Regulation 9(1).
Consequence management
Disciplinary steps were not taken against some of the officials
who incurred or permitted irregular expenditure, as required by
section 51 (1) (e) (iii) of the PFMA.
Other information
The accounting authority is responsible for the other information
included in the annual financial statements, which includes
the report of directors, the audit committee’s report and the
company secretary’s certificate, as required by the Companies
Act. The other information also includes the integrated report. The
other information referred to does not include the consolidated
and separate financial statements, the auditor’s report and
those selected key performance areas presented in the annual
performance report that have been specifically reported on in this
auditor’s report.
My opinion on the consolidated and separate financial statements,
the report on the audit of the annual performance report and
the report on compliance with legislation, do not cover the other
information included in the annual report and I do not express an
audit opinion or any form of assurance conclusion on it.
My responsibility is to read this other information and, in doing
so, consider whether it is materially inconsistent with the
consolidated and separate financial statements and the selected
key performance areas presented in the annual performance
report, or my knowledge obtained in the audit, or otherwise
appears to be materially misstated.
If, based on the work I have performed, I conclude that there is
a material misstatement in other information, I am required to
report that fact.
I have nothing to report in this regard.
Internal control deficiencies
I considered internal control relevant to my audit of the consolidated
and separate financial statements, annual performance report and
compliance with applicable legislation; however, my objective was
not to express any form of assurance on it.
There was inadequate oversight responsibility regarding financial
reporting, compliance and related internal controls to ensure that
compliance requirements are met in order to prevent irregular,
fruitless and wasteful expenditure.
Record management systems were not implemented effectively
to ensure that complete, relevant and accurate information is
accessible and available to support reporting.
The action plan developed by the leadership to address actual root
causes for material findings was not effective as repeat findings
were raised during the audit process.
The accounting authority and management developed action
plans as part of strengthening accountability and consequence
management. As the implementation of these action plans is
still in progress, we identified instances of non-compliance with
applicable legislation and related internal controls that resulted
in the lack of effective consequence management practices.
Internal controls designed and implemented to ensure accurate
financial information at Operating Divisional (OD) level were
not effective. The preparation of OD financial information in
support of the financial statements preparation process was
not adequately executed to ensure a comprehensive review of
year-end adjustments and reconciliations; resulting in material
adjustments identified and adjusted for through the audit process
at an OD level.
A lack of adequate review of the underlying records from planning
to the reporting phase by management led to the information in
the annual performance report not being useful and reliable as
the reported performance information could not be verified.
The information technology control environment required
improvement as, in some cases, no controls were implemented or
were not sufficient to ensure safeguarding of information, that
only those that require access to systems and data are granted
access, sufficient application system functionality is available to
record changes made to how the systems processes transactions
and defined process are in place for recovering of systems and
data in the event of a disastrous occurrence.
Controls over regular, accurate and complete financial and
performance reports that are supported and evidenced by
reliable information were not adequate as material findings were
identified in the financial statements and annual performance
report submitted for audit.
Material irregularities
In accordance with the PAA and the Material Irregularity Regulations,
I have a responsibility to report on material irregularities identified
during the audit and on the status of material irregularities as
previously reported in the auditor’s report.
Status of previously reported material
irregularities
Contracts for the lease of heavy duty plant and equipment
awarded to bidders that did not score the highest points
An award of R831 123 000 was made by the public entity in
December 2019 for the l easing of front-end loaders, front-end
loaders with pusher attachments, articulated dump trucks, tipper
trucks, mobile fuel bowsers and excavators, for a period of five
years; to bidders that did not score the highest points, as required
by section 2(1) (f) of the PPPFA and PPR 11(2). The awarding of the
contract to more than one bidder without setting objective criteria
to justify the awards is likely to result in a material financial loss as
the public entity paid a higher price per item of equipment.
The accounting authority was notified of the material irregularity
on 4 August 2021. The following actions have been taken to
address the material irregularity:
•
A forensic investigation into the material irregularity was
completed on 29 March 2022. It concluded that corrective action
should be taken against the implicated officials that contravened
the provisions of the PPPFA, but no fraud, theft or breach of
fiduciary duty was identified. The forensic report did not address
the determination of the loss to the entity as a result of the
noncompliance with applicable legislation.
•
The accounting authority took disciplinary steps against the
implicated and written warning letters issued in September 2022.
The accounting authority’s response did not indicate all the
required actions to address the material irregularity, as it did not
include preventing the financial loss, nor recovery of the losses
already suffered by the entity. I notified the accounting authority
on 29 August 2023 of my determination that the actions taken
have not adequately addressed the material irregularity and
requested additional information to enable me to decide on the
course of action to take.
Contract amounts exceed the tendered prices for the lease of
heavy duty plant and equipment
An award of R831 123 000 was made by the public entity in
December 2019 for the leasing of front-end loaders, front-end
loaders with pusher attachments, articulated dump trucks, tipper
trucks, mobile fuel bowsers and excavators, for a period of five
years. The contract amounts awarded to the bidders exceeded
the amounts per the bidding documents submitted and included
escalated prices even though price increase negotiations had not
yet taken place.
Officials in the public entity who are responsible for the effective,
efficient, economical and transparent use of financial and other
resources within their area of responsibility awarded contracts
at amounts in excess of the prices per the bid submission which
is in contravention of section 57(b) of the PFMA. The awarding of
contracts at amounts higher than the bidding price will result in a
likely material financial loss.
The accounting authority was notified of the material irregularity
on 4 August 2021. The following actions have been taken to
address the material irregularity:
•
The accounting authority took disciplinary steps against the
implicated officials through the form of written warning letters
issued in September 2022.
The accounting authority’s response did not indicate all the
required actions to address the material irregularity, as it did not
include preventing the financial loss, nor recovery of the losses
already suffered by the entity. I notified the accounting authority
on 29 August 2023 of my determination that the actions taken
have not adequately addressed the material irregularity and
requested additional information to enable me to decide on the
course of action to take.
Other reports
In addition to the investigations relating to material irregularities,
I draw attention to the following engagements conducted by
various parties. These reports did not form part of my opinion on
the consolidated and separate financial statements or my findings
on the reported performance information or compliance with
legislation.
Allegations of maladministration regarding supply chain
management and other improper conduct highlighted in the
state capture report have been brought to the attention of
those charged with governance. As at the date of this report,
investigations are still ongoing by various state institutions.
At the request of Transnet, limited assurance engagements
were performed on compliance of the issue of commercial paper
between 1 January 2023 to 31 March 2023 under its
ZAR80 000 000 000 domestic medium term note and commercial
paper programme with the provisions of the commercial paper
notice (Government Notice 2172 published in Government Gazette
no. 16167 of 14 December 1994) (the notice) issued by the
registrar of banks, as required by paragraph 3(5) (j) of the said
notice. A report was issued to Transnet on 19 August 2023 and
covered the period 1 January 2023 to 31 March 2023.
At the request of Transnet, an agreed-upon procedures
engagement was performed to assess the allocation of Transnet
corporate overhead costs to the operating divisions. The report
covered the period 1 April 2022 to 31 March 2023 and was issued
to Transnet on 31 July 2023.
At the request of Transnet, a reasonable assurance engagement
was performed on the Transnet National Ports Authority (TNPA)
annual financial statements for the financial year ending 31 March
2023. The objective of the engagement was to report whether the
financial statements present fairly, in all material respects, the
financial position of TNPA as at 31 March 2023, and their financial
performance and cash flows for the year then ended in accordance
with IFRS and the requirements of the National Ports Act 12 of
2005. The report was issued to TNPA on 31 August 2023.
Proclamation 11 of 2018 is investigating an allegation of
contracting for or procurement of goods and services by Transnet
and payment made in respect thereof in a manner that was not fair,
equitable, transparent, competitive or cost effective, conducted
by or facilitated through improper conduct. The investigation is
conducted by the Special Investigating Unit for events that took
place between years 2010 to 2018. The investigation is still in
progress.
Auditor-General
Pretoria
31 August 2023