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6. The return of a completed proxy form, other such instrument or any
CREST Proxy Instruction (as described in paragraphs 8 and 9 below)
will not prevent a shareholder attending the AGM and voting in
person if they wish to do so.
7. If you return more than one proxy appointment, either by paper or
electronic communication, the appointment received last by the
Registrar before the latest time for the receipt of proxies will take
precedence. You are advised to read the terms and conditions of
use carefully. Electronic communication facilities are open to all
shareholders and those who use them will not be disadvantaged.
8. CREST members who wish to appoint a proxy or proxies through
the CREST electronic proxy appointment service may do so
for the AGM (and any adjournment of the AGM) by using the
procedures described in the CREST Manual (available from
www.euroclear.com/site/public/EUI). CREST personal members or
other CREST sponsored members, and those CREST members who
have appointed a service provider(s), should refer to their CREST
sponsor or voting service provider(s), who will be able to take the
appropriate action on their behalf. In order for a proxy appointment
or instruction made by means of CREST to be valid, the appropriate
CREST message (‘a CREST Proxy Instruction’) must be properly
authenticated in accordance with Euroclear U.K. & Ireland Limited’s
specifications and must contain the information required for such
instructions, as described in the CREST Manual. The message must
be transmitted so as to be received by the issuer’s agent (ID RA10)
by 10:30 am (U.K. time) on 24 January 2024. For this purpose, the
time of receipt will be taken to mean the time (as determined by
the timestamp applied to the message by the CREST application
host) from which the issuer’s agent is able to retrieve the message
by enquiry to CREST in the manner prescribed by CREST. After this
time, any change of instructions to proxies appointed through CREST
should be communicated to the appointee through other means.
9. CREST members and, where applicable, their CREST sponsors or
voting service providers should note that Euroclear U.K. & Ireland
Limited does not make available special procedures in CREST for
any particular message. Normal system timings and limitations will,
therefore, apply in relation to the input of CREST Proxy Instructions.
It is the responsibility of the CREST member concerned to take (or,
if the CREST member is a CREST personal member, or sponsored
member, or has appointed a voting service provider(s), to procure
that their CREST sponsor or voting service provider(s) take(s)) such
action as shall be necessary to ensure that a message is transmitted by
means of the CREST system by any particular time. In this connection,
CREST members and, where applicable, their CREST sponsors or
voting system providers are referred, in particular, to those sections
of the CREST Manual concerning practical limitations of the CREST
system and timings. The Company may treat as invalid a CREST Proxy
Instruction in the circumstances set out in Regulation 35(5)(a) of the
Uncertificated Securities Regulations 2001.
10. If you are an institutional investor you may be able to appoint a proxy
electronically via the Proxymity platform, a process which has been
agreed by the Company and approved by the Registrar. For further
information regarding Proxymity, please go to www.proxymity.io.
Your proxy must be lodged by 10.30 am on 24 January 2024 in order
to be considered valid or, if the meeting is adjourned, by the time
which is 48 hours before the time of the adjourned meeting. Before
you can appoint a proxy via this process you will need to have agreed
to Proxymity’s associated terms and conditions. It is important that
you read these carefully as you will be bound by them and they will
govern the electronic appointment of your proxy.
11. Unless otherwise indicated on the Form of Proxy, CREST, Proxymity
or any other electronic voting instruction, the proxy will vote as they
think fit or, at their discretion or withhold from voting.
12. Any corporation which is a shareholder can appoint one or more
corporate representatives who may exercise on its behalf all of its
powers as a shareholder provided that no more than one corporate
representative exercises powers in relation to the same shares.
13. As at 21 November 2023 (being the latest practicable business day
prior to the publication of this Notice), the Company’s issued share
capital consists of 30,258,194 ordinary shares of £1 each, carrying one
vote each. 765,098 ordinary shares of £1 each are held in treasury.
These shares are not taken into consideration in relation to the
payment of dividends or voting. Therefore, the total voting rights in
the Company as at 21 November 2023 are 30,258,194.
14. The Company must cause to be answered at the AGM any question
relating to the business being dealt with at the AGM which is put by a
shareholder attending the AGM, unless one of the following applies:
(i) to do so would interfere unduly with the preparation for the AGM
or involve the disclosure of confidential information; (ii) the answer
has already been given on a website in the form of an answer to a
question; or (iii) it is undesirable in the interests of the Company or the
good order of the AGM that the question be answered.
15. A copy of this notice, and other information required by section 311A
of the Act, can be found at www.avon-protection-plc.com.
16. Under section 527 of the Act, shareholders meeting the threshold
requirements set out in that section have the right to require the
Company to publish on a website a statement setting out any
matter relating to: (i) the audit of the Company’s financial statements
(including the Auditor’s Report and the conduct of the audit) that are
to be laid before the AGM; or (ii) any circumstances connected with
an auditor of the Company ceasing to hold office since the previous
meeting at which annual financial statements and reports were laid
in accordance with section 437 of the Act (in each case) that the
shareholders propose to raise at the relevant meeting. The Company
may not require the shareholders requesting any such website
publication to pay its expenses in complying with sections 527 or 528
of the Act. Where the Company is required to place a statement on a
website under section 527 of the Act, it must forward the statement
to the Company’s auditor not later than the time when it makes the
statement available on the website. The business which may be dealt
with at the AGM for the relevant financial year includes any statement
that the Company has been required under section 527 of the Act to
publish on a website.
17. The following documents are available for inspection at our registered
office from the date of this Notice until the conclusion of the AGM
and at the place of the meeting from at least 15 minutes prior to and
during the meeting until its conclusion:
• copies of the Directors’ letters of appointment or service contracts;
• a copy of the draft rules of the LTIP; and
• a copy of the current Articles of Association of the Company.
Scanned copies are also be available on request from the
CompanySecretary.
18. You may not use any electronic address (within the meaning of
section 333(4) of the Act) provided in either this Notice or any related
documents (including the form of proxy) to communicate with the
Company for any purposes other than those expressly stated.
19. The Company may process personal data of attendees at the AGM.
This may include photos, recordings and audio and video links, as
well as other forms of personal data. The Company shall process such
personal data in accordance with its privacy policy, which can be
found at www.avon-protection-plc.com.
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OVERVIEW STRATEGIC REPORT GOVERNANCE ADJUSTED PERFORMANCE MEASURES FINANCIAL STATEMENTS